How to Write a Resignation Letter (With 3 Templates)
A resignation letter is a short, formal record that you're leaving and when. Keep it brief and polite: it goes into your file, and you may want a reference from these people later.
What to include
- The date
- A clear statement that you're resigning, and your position
- Your last working day
- A short thank-you
- An offer to help with the handover (optional, but appreciated)
- Your name and signature
How much notice
In the US, two weeks is the usual courtesy for most jobs. Check your contract or employee handbook: some roles, especially senior ones, ask for more. If you can, give the notice your employer asks for; it helps your references.
How to deliver it
- Tell your manager first, in person or on a call, before anyone else hears.
- Send the letter right after, by email or on paper, so there's a written record.
- Keep a copy for yourself.
Template: standard
Made-up details. Replace the brackets.
[Date]
Dear Ms. Carter,
Please accept this letter as notice of my resignation from my position as Operations Assistant at Brightpath Marketing. My last day will be Friday, October 16.
Thank you for the opportunities I've had here over the past three years. I've learned a great deal from you and the team.
I'm happy to help with the transition, including training my replacement and documenting my current projects.
Sincerely,
Jordan Hayes
Template: brief
Dear [Manager's name],
I'm writing to let you know that I'm resigning from my position as [Position]. My last day will be [date].
Thank you for your support during my time at [Company].
Best regards,
[Your name]
Template: with a handover plan
Dear [Manager's name],
Please accept this letter as my formal resignation from the [Position] role. My last day will be [date].
Before I leave, I'll finish [project], write up how I handle [recurring task], and I'm glad to train whoever takes over.
Thank you for [something specific you're grateful for]. I've valued working here.
Sincerely,
[Your name]
What to leave out
- Complaints about the job, your manager or coworkers
- Detailed reasons for leaving: "I've accepted another position" is enough, or nothing at all
- Negotiation: if you're open to a counteroffer, have that conversation before you write the letter
The Career Kit in the Inksets builder includes a resignation letter and a raise request letter in the same design as your resume, as PDF and Word.