Thank-You Email After an Interview: 3 Templates and What to Say
A short thank-you note after an interview is easy to write and easy to forget. Sent the same day or the next, it reminds the interviewer who you are and gives you one more chance to connect your experience to the job.
When and to whom
- When: the same day or the next business day
- To whom: everyone who interviewed you, each with a slightly different note
- How: email is standard. A handwritten card can be a nice extra for small or local employers.
- Subject line: "Thank you: [Position] interview" is clear and easy to find
What to say, in four parts
- Thank them for their time, by name, and mention the position.
- Point to one specific thing from the conversation: a project, a challenge they mentioned, something about the team.
- Connect it to you in one or two sentences: the experience or skill that fits that point.
- Close by saying you're interested and that you're happy to send anything they need.
Template: after an in-person or video interview
Made-up details. Replace the brackets.
Subject: Thank you: Project Coordinator interview
Dear Ms. Moreno,
Thank you for meeting with me today about the Project Coordinator position at Brightline. I enjoyed hearing about the warehouse expansion and how your team is planning the move to weekly reporting.
That's close to what I did at Northline Logistics, where I set up weekly status reports across 12 projects so issues surfaced early. I'd be glad to bring the same approach to your team.
I'm very interested in the role. Please let me know if I can send anything else.
Best regards,
Jordan Hayes
(555) 019-4410
Template: after a phone screen
Hi [Name],
Thank you for the call today about the [Position] role. It was helpful to hear more about [something they told you], and it made me even more interested in the job.
I look forward to the next steps. Please let me know if you need anything from me before then.
Thank you,
[Your name]
Template: after a panel interview
Send each person their own note and change the middle part to something they asked or said.
Dear [Name],
Thank you for taking part in my interview for the [Position] role today. Your question about [their question] stayed with me. [One or two sentences with a better or fuller answer, or an example.]
I appreciated the chance to meet the team and I'm excited about the role.
Sincerely,
[Your name]
If you don't hear back
Wait until the date they gave you for a decision. If they didn't give one, about a week is reasonable. Then send one short, friendly follow-up asking whether there's an update on the timeline.
Don't
- Copy the same note to everyone on the panel
- Repeat your whole resume
- Bring up salary or benefits for the first time
- Misspell the interviewer's name or the company: check both
The Career Kit in the Inksets builder includes a thank-you letter that fills in the company, position and hiring manager from each application, in the same design as your resume.